Scheduler – Day Program (IDD)

If you are a collaborative team player who thrives in a fast-paced, mission-driven environment, we encourage you to take the first step into your exciting new career today with The Arc Carroll County!

You will be making a difference in the lives of individuals with Intellectual and Developmental Disabilities in this exciting opportunity in the Day Program. The Scheduler will play a crucial role in ensuring proper staff coverage, ratio compliance, enhancing engagement and ensuring operational efficiency.

ESSENTIAL FUNCTIONS OF THE SCHEDULER:

• Develop and maintain daily and weekly schedules for program participants and staff, ensuring adequate coverage for all activities.
• Coordinate transportation schedules for pick-up and drop-off of individuals, including:
• Assigning agency vehicles for daily use.
• Ensuring mileage logs are completed and submitted monthly to finance.
• Maintain accurate bus run manifests.
• Main point of contact for Carroll Transit System (CTS).
• Main point of contact for families and staff regarding transportation updates and schedule changes.
• Ensure staffing meets state-mandated ratios based on individual needs and support levels.
• Monitor changes in staff availability and participant attendance; make real-time adjustments as necessary.
• Collaborate with Program Managers, Direct Support Professionals (DSPs), Case Managers, and other staff to align schedules with individual service plans (ISPs) and goals.
• Assist with scheduling training, appointments, and off-site activities for program participants.
• Maintain accurate documentation related to attendance, staffing, staff training compliance and schedules.
• Communicate schedule updates and changes promptly and clearly to all team members.
• Provide coverage or assist on the floor during staffing shortages, if required.
• Participate in meetings and planning sessions to support overall program effectiveness.
• Schedule nursing 45-day visits, and coordinate nursing care plan training for staff.
• Other duties as assigned.

COMPENSATION AND HOURS

• Pay Range: $20-$24/per hour
• 7:30AM - 3:30 PM

BENEFITS include:

• Full-time Benefit package includes medical, dental, vision, short-term disability, life insurance as well as an array of voluntary benefit options (Voluntary Life, AD&D, Long-Term Disability, Accident Insurance, Universal Life Insurance).
• 403(b) Retirement plan available to all employees immediately upon hire.
• Paid Time Off (Sick and Vacation)
• Employee Assistance and Wellness programs.
• Credit Union Membership.
• DSP certification program available with potential for bonuses of $1000-$1,500 within your first year and each year you maintain your certification!

• High School Diploma or GED required.
• One year of experience working as a DSP with people with intellectual and developmental disabilities, preferred.
• Strong administrative skills including proficiency with email systems, Excel, and Word and the ability to learn and teach new computer program quickly and efficiently.
• Completion of CPR, First Aid, CMT and other Developmental Disabilities Administration and Arc required training within 90 days.
• Excellent communication and persuasion skills.
• Valid driver's license with no more than 2 current points on record.
• Clean drug screen and criminal record (The Arc provides programs, services, and direct care to vulnerable adults).

PHYSICAL REQUIREMENTS:

• Ability to lift/manipulate at least 50 pounds frequently with ability to lift, carry and/or exert force in excess of 100 pounds of force occasionally.
• Ability to withstand prolonged periods of standing and frequent bending, stooping, reaching, pulling, and pushing required: Including lifting a wheelchair and repositioning an individual.
• Ability to transfer individual from a chair to vehicle, bed to chair. Ability to position individual on a sling or Hoyer lift Ability to physically secure individual in a wheelchair to the van with tic-downs.

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